BKEEPING FORM FOUR SUBJECT NOTES
CHAPTER : 1  MANUFACTURING ACCOUNTS

CHAPTER 01 : ACCOUNTS FOR MANUFACTURING FIRMS

By the end of this topic, YOU should be able to:

• Explain the meaning of manufacturing cost
• Describe types of manufacturing cost AND Compute costs
• Describe a statement of manufacturing cost
• Construct a statement of manufacturing cost

Manufacturing Account

One of the tool to analyse the effects of business transaction is by using the accounting equations. However this conduct of recording transactions in equation form is not common. Instead, businessmen establish their separate records called accounts. The components of those accounts include a record of assets, liabilities and owner's equity. This accounts help the staff and the owners to prepare, analyse, classify and report financial information.

Difference in Accounting for Stocks between Manufacturing Companies and Merchandising Companies

Explain the difference in accounting for stocks between manufacturing companies and merchandising companies

The businesses which produce and sell the items prepare the following accounts at the end of its accounting year:-

• The Manufacturing account (to calculate the total cost of production)
• The Trading and profit & loss account (to find out the net profit or loss)
• The balance sheet.(to show the financial position of the business)

The total cost of production = Prime cost + Factory overhead

The Prime cost = Direct material + Direct labour + Direct expenses

Direct material cost = Opening stock of raw materials + purchase of raw materials + carriage inwards – returns outwards – closing stock of raw materials.

Factory overhead expenses = All expenses related to the factory (indirect expenses)

The format of a manufacturing account

Manufacturing account for the year ended . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 Opening stock of raw materials xxxx Add purchase of raw materials xxxxx Add carriage inwards ( if any ) Xxxx Xxxxx Less Returns outwards (of raw materials) xxxx Xxxxx Less Goods drawings ( if any ) xxxx xxxxx Less Closing stock of raw materials xxxx Cost of Direct Materials xxxxxxx Add Direct labour xxxxxxx Add Direct expenses (Eg: royalties) xxxxxxx Prime Cost xxxxxxx Add Factory overhead expenses Factory lighting xxxxxx Factory heating xxxxxx Factory insurance xxxxxx Factory rent xxxxxx Factory maintenance xxxxxx Factory indirect wages xxxxxx Factory supervisor’s wages xxxxxx ( + ) Depreciation on plant & machinery xxxxxx Depreciation on factory building xxxxxx Depreciation on factory furniture xxxxxx Depreciation on factory motor van xxxxxx Depreciation on other factory fixed assets xxxxxx XXXXXXX XXXXXXX Add Opening stock of work in progress xxxxxx XXXXXXX Less Closing stock of work in progress xxxxxx Cost of production XXXXXXX

The Three Basic Types of Manufacturing Cost

Describe the three basic types of manufacturing cost

Manufacturing costs are the costs necessary to convert raw materials into products. All manufacturing costsmust be attached to the units produced for external financial reporting under USGAAP. The resulting unit costs are used for inventory valuation on the balance sheet and for the calculation of the cost of goods sold on the income statement.

Manufacturing costs are typically divided into three categories:

1. Direct materials.This is the cost of the materials which become part of the finished product. For example, the cost of wood is a direct material in the manufacture of wooden furniture.
2. Direct labor. This is the cost of the wages of the individuals who are physically involved in converting raw materials into a finished product. For example, the wages of the person cutting wood into the specified lengths and the wages of the assemblers are direct labor costs in a furniture factory.
3. Factory overhead or manufacturing overhead. Factory overhead refers to all other costs incurred in the manufacturing activity which cannot be directly traced to physical units in an economically feasible way. The wages of the person who inspects the completed furniture and the depreciation on the factory equipment are part of the factory overhead costs. Factory overhead is also described as indirect manufacturing costs.

Difference between Indirect and Direct Manufacturing Costs

When you're determining the price of a product, it's obvious that you need to charge more than the total cost of producing it. But production costs go beyond the materials and equipment — you also need to factor in workers' salaries, marketing campaigns, overall company maintenance, and the like. Taken all together, these expenses make up the direct and indirect costs of running your business.

It is easy to classify the basic difference between direct and indirect costs. Direct costs are immediately associated with the production of a product or service, while indirect costs include such things as rent — which may be associated with many products — or they may be several steps back in the production process. Though it is tempting to ignore the nuances of this accounting principle, spending some time correctly allocating your costs can improve your accounting ledger — and your clout with potential investors.

Direct costs

Direct costs are expenses that a company can easily connect to a specific "cost object," which may be a product, department or project. This includes items such as software, equipment, labor and raw materials. If your company develops software and needs specific pregenerated assets such as purchased frameworks or development applications, those are direct costs.

Labor and direct materials, which are used in creating a specific product, constitute the majority of direct costs. For example, to create its product, an appliance maker requires steel, electronic components and other raw materials.

Companies typically track the cost of the finished raw materials as a direct cost. Two popular ways of tracking these costsinclude last in, first out (LIFO) or first in, first out (FIFO).

While salaries tend to be a fixed cost, direct costs are frequently variable. Variable expenses increase as additional units of a product or service are created, whereas an employee's salary remains constant throughout the year. For example, smartphone hardware is a direct, variable cost because its production depends on the number of units ordered.

Indirect costs

Indirect costs go beyond the costs associated with creating a particular product to include the price of maintaining the entire company. These overhead costs are the ones left over after direct costs have been computed, and are sometimes referred to as the "real" costs of doing business.

The materials and supplies needed for the company's day-to-day operations are examples of indirect costs. These include items such as cleaning supplies, utilities, office equipment rental, desktop computers and cell phones. While these items contribute to the company as a whole, they are not assigned to the creation of any one service.

Indirect labor costs make the production of cost objects possible, but aren't assigned to a specific product. For example, clerical assistants who help maintain the office support thecompany as a whole instead of just one product line. Thus, their labor can becounted as an indirect cost.

Other common indirect costs include advertising and marketing, communication, "fringe benefits" such as an employee gym, and accounting and payroll services.

Much like direct costs, indirect costs can be both fixed and variable. Fixed indirect costs include things like the rent paid for the building in which a company operates. Variable costs include the ever-changing costs of electricity and gas.

Difference between Product Costs and Period Costs

Distinguish between product costs and period costs

The key difference between product costs and period costs is that products costs are only incurred if products are acquired or produced, and period costs are associated with the passage of time. Thus, a business that has no production or inventory purchasing activities will incur no product costs, but will still incur period costs.

Examples of product costs are direct materials, direct labor, and allocated factory overhead. Examples of period costs are general and administrative expenses, such as rent, office depreciation, office supplies, and utilities.

Product costs are sometimes broken out into the variable and fixed subcategories. This additional information is needed when calculating the break even sales level of a business. It is also useful for determining the minimum price at which a product can be sold while still generating a profit.

A Schedule of Cost of Finished Goods Manufactured

Prepare a schedule of cost of finished goods manufactured

The cost of goods manufactured schedule is used to calculate the cost of producing products for a period of time. The cost of goods manufactured amount is transferred to the finished goods inventory account during the period and is used in calculating cost of goods sold on the income statement. The cost of goods manufactured schedule reports the total manufacturing costs for the period that were added to work‐in‐process, and adjusts these costs for the change in the work‐in‐process inventory account to calculate the cost of goods manufactured.

The cost of goods manufactured for the period is added to the finished goods inventory. To calculate the cost of goods sold, the change in finished goods inventory is added to/subtracted from the cost of goods manufactured

The Cost of Work in Process Stocks and the Costs of Finished Goods Stocks

Determine the cost of work in process stocks and the costs of finished goods stocks

Work in process is goods in production that have not yet been completed. These goods are situated between raw materials and finished goods in the production process flow.

Inventory in this classification typically involves the full amount of raw materials needed for a product, since that is usually included in the product at the beginning of the manufacturing process. During production, the cost of direct labor and overhead is added in proportion to the amount of work done. From the perspective of valuation, a WIP item is more valuable than a raw materials item (since processing costs have been added), but is not as valuable as a finished goods item (to which the full set of processing costs have already been added).

In prolonged production operations, there may be a considerable amount of investment in work in process. Conversely, the production of some products occupies such a brief period of time that the accounting staff does not bother to track WIP at all; instead, the items in production are considered to still be in the raw materials inventory. In this latter case, inventory essentially shifts directly from the raw materials inventory to the finished goods inventory, with no separate work in process accounting at all.

Work in progress accounting involves tracking the amount of WIP in inventory at the end of an accounting period and assigning a cost to it for inventory valuation purposes, based on the percentage of completion of the WIP items.

WIP accounting can be incredibly complex for large projects that are in process over many months. In those situations, we use job costing to assign individual costs to projects. See the job costing article for more information.

In situations where there are many similar products in process, it is more common to follow these steps to account for work in progress inventory:

1. Assign raw materials. We assume that all raw materials have been assigned to work in process as soon as the work begins. This is reasonable, since many types of production involve kitting all of the materials needed to construct a product and delivering them to the manufacturing area at one time.
2. Compile labor costs. The production staff can track the time it works on each product, which is then assigned to the work in process. However, this is painfully time-consuming, so a better approach is to determine the stage of completion of each item in production, and assign a standard labor cost to it based on the stage of completion. This information comes from labor routings that detail the standard amount of labor needed at each stage of the production process.
3. Assign overhead. If overhead is assigned based on labor hours, then it is assigned based on the labor information compiled in the preceding step. If overhead is assigned based on some other allocation methodology, then the basis of allocation (such as machine hours used) must first be compiled.
4. Record the entry. This journal entry involves shifting raw materials from the raw materials inventory account to the work in process inventory account, shifting direct labor expense into the work in process inventory account, and shifting factory overhead from the overhead cost pool to the WIP inventory account.

It is much easier to use standard costs for work in process accounting. Actual costs are difficult to trace to individual units of production, unless job costing is being used. However, standard costs are not as precise as actual costs, especially if the standard costs turn out to be inaccurate, or there are significant production inefficiencies beyond what were anticipated in the standard costs.

Closing Entries for a Manufacturing Company

Prepare closing entries for a manufacturing company

Some companies use one account, factory overhead, to record all costs classified as factory overhead. If one overhead account is used, factory overhead would be debited in the previous entry instead of factory depreciation.

At the end of the cycle, the closing entries are prepared. For a manufacturing company that uses the periodic inventory method, closing entries update retained earnings for net income or loss and adjust each inventory account to its period end balance. A special account called manufacturing summary is used to close all the accounts whose amounts are used to calculate cost of goods manufactured. The manufacturing summary account is closed to income summary. Income summary is eventually closed to retained earnings. The manufacturing accounts are closed first. The closing entries that follow are based on the accounts included in the cost of goods manufactured schedule and income statement for Red Car, Inc.

The following T‐accounts illustrate the impact of the closing entries on the special closing accounts and retained earnings.

The Basic Differences in the Financial Statements of Manufacturing Companies and Merchandising Companies

Describe the basic differences in the financial statements of manufacturing companies and merchandising companies

The most significant difference between a manufacturing company and a merchandising business is that a manufacturer makes goods to sell and a merchandiser buys or acquires goods for resale. In developing a small business, it is critical to understand whether your strengths, available resources and environmental factors contribute to a manufacturing or merchandising setup.

• Expertise: Given their primary functions of either making or acquiring goods for resale, expertise is a core difference between manufacturing and merchandising. A successful manufacturing business features expertise in developing an operation that produces high-quality, efficient or high-value goods and then distributing them. A merchandiser owns strengths in acquiring goods, increasing their value and marketing them to buyers. A distributor buys items and then resells to retailers, consumers or business buyers. A retailer buys goods and then resells to consumers.
• Relationship: Manufacturers and merchandisers also have different roles in their interrelationship within a traditional distribution channel. The distribution or trade channel represents the flow of goods from manufacturer through distribution, retailer and on to the final customer. The manufacturer makes goods and traditionally sells them to the distributor or retailer. Wholesaling merchandisers are the traditional direct buyer of manufacturers, although retailers may buy directly from manufacturers as well.
• Marketing Strategies: Manufacturers typically use a combination of "push" and "pull" marketing strategies. Pull marketing occurs when the manufacturer promotes its brands to end customers. The idea it to create market demand and pull the products through the distribution process. Push marketing occurs when a manufacturer promotes goods directly to trade buyers, or merchandisers. This includes a mix of communicating benefits and offering trade incentives or discounts. Retailer merchandising businesses focus on promoting their company and product brands to targeted customers. They must attract customers to make sales.
• Inventory: For manufacturers, production inventory includes raw materials used in producing finished goods. Low costs and efficient use of raw inventory is key in manufacturing profitability. Once raw materials are converted, the manufacturer possesses a finished-goods inventory. A reseller buys finished goods and either holds its new inventory in a distribution center or in storage areas in stores. When floor inventory or merchandise grows low, stock is replenished by retail associates.

The procedure Inherent in a General Accounting System for a Manufacturing Company

Describe the procedure inherent in a general accounting system for a manufacturing company

Understanding the JD Edwards Enterprise One Manufacturing Accounting System

This two-part flowchart illustrates the manufacturing accounting processes:

Manufacturing Accounting process flow

Integration with General Accounting

To remain competitive in a changing business environment, companies must integrate all aspects of their operations. This integration includes identifying operations that reduce lead times, expedite speed-to-market, and reduce operating costs. The objective is to reduce costs to remain a competitive market player.

After a company defines item costs and identifies how each cost is derived, it transfers these cost records into the accounting records. Using a manufacturing accounting system enables you to track the costs that are associated with each activity within the manufacturing process. As material is received into inventory, issued to a manufacturing order, and used at various stages of the manufacturing cycle, the company maintains detailed accounting records that reflect debits and credits to predetermined financial accounts. These records can be transferred to the general ledger throughout the manufacturing cycle.

The ability to perform standard costing (comparisons based on frozen costs) or actual costing (comparison of expected cost versus actual cost) enables companies to accurately account for the cost of manufacturing. Comparisons identify specific costs that deviate from the original cost expectations. This information enables managers to make better informed decisions and to implement a course of action that reflects current costs in the ultimate cost of the products. Work in process and on-hand inventory can be revalued to reflect these updated costs.

In volatile and dynamic industries such as electronics and other technologies, changes in technology and customer demand, product configuration, and production processes must be monitored constantly. Changes must be integrated and reflected throughout product life cycles as quickly as possible. Industries remain competitive in the global marketplace only if they minimize the time to market for new products and reduce costs.

This flowchart illustrates the interaction between the JD Edwards EnterpriseOne Manufacturing Accounting system and the JD Edwards EnterpriseOne General Accounting system:

Integration between Manufacturing Accounting and General Accounting systems

Different Accounts that Appear on a Manufacturing Company’s Books

List the different accounts that appear on a manufacturing company’s books

The balance sheet is a snapshot of a company's:

• assets(what it owns)
• liabilities(what it owes)
• owners' equity(net worth - what's left over for the owners)

The balance sheet shapshot is at a particular point in time, such as at the close of business on December 31. The simplest corporate balance sheet possible, showing only totals and leaving out all detail, might look like this.

 ALBEGA CORPORATIONBalance SheetDecember 31, 20xx Assets \$485,000 Liabilities \$ 285,000 Shareholders' Equity \$200,000 Total Assets \$485,000 Total Liabilities and Shareholders' Equity \$485,000

Balance sheet equation.Assets are always equal to the liabilities plus equity. You can see the balance sheet as a statement of what the company owns (assets) and the persons having claims to the assets (creditors and owners). Here is the balance sheet equation:

 Assets = Liabilities + Shareholders' Equity Assets Liabililities Shareholders' Equity

The equation reflects how information is organized on the balance sheet, with assets listed on the left and liabilities and equity on the right. Like the equation, the two sides of the balance sheet must balance.

Double entry book keeping.The balance sheet equation also reflects the way information is recorded in the company records. Too keep the equation in balance, company transactions are recorded using "double entry bookkeeping." Every transaction will cause two changes on the accounting statements -- that is, a transaction that affects one side of the equation will also affect the other side, unless there are two offsetting entries on one side. For example, a \$2,000 increase in assets will also result in either:

• an offsetting decrease in assets (if the new \$2,000 asset was purchased with \$2,000 cash)
• an increase in liabilities (if the company borrowed the \$2,000 to buy the asset)
• an increase in equity (if the \$2,000 came from contributions by the company's owners).

Reading balance sheet.Let's read a more detailed version of our balance sheet:

 ALBEGA CORPORATIONBalance SheetDecember 31, 20xx ASSETS LIABILITIES Current Assets Current Liabilities Cash \$ 50,000 Accounts Payable \$ 60,000 Accounts receivable (net of allowance for bad debts of \$5,000) \$175,000 Notes payable (including current portion of long-term debt) \$ 40,000 Inventory (FIFO) \$125,000 Income taxes payable \$ 25,000 Total current assets \$350,000 Total current liabilities \$125,000 Non-current Assets Long Term Liabilities Plant \$ 50,000 5-year notes payable \$160,000 Property \$ 75,000 Total Liabilities \$285,000 Equipment \$ 50,000 Fixed assets \$175,000 SHAREHOLDERS' EQUITY Less: Accumulated depreciation (\$ 50,000) Common stock (\$1.00 par value; 1,000 shs authorized, issued + outstanding) \$ 1,000 Net fixed assets \$125,000 Paid-in capital in excess of par value \$ 49,000 Intangibles (patents) \$ 10,000 Retained earnings \$150,000 Total non-current assets \$ 135,000 Total Shareholders' Equity \$200,000 Total Assets \$485,000 Total Liabilities and Shs' Equity \$485,000

What the Accounts in a Manufacturing Company’s Books Represent

State what the accounts in a manufacturing company’s books represent

Assets

The assets accounts show how the company has used the money it has obtained from lenders, investors, and company earnings. Technically, according to GAAP, assets are resources with "probable future economic benefits obtained or controlled by an entity resulting from pasttransactionsor events." This leads to some non-intuitive results. Importantresources like intellectual property or longstanding business relationships, though valuable to a business, are generally not reflected on the balance sheet.

Assets are grouped as monetary (cash and accounts receivables), liquid (whether they can easily be converted to cash), tangible or intangible.

In our example the asset categories are:

• Current assets:cash and those items, such as accounts receivable, that are normally expected to be converted into cash within one year.
• Non-current assets:Fixed assets: the company's more or less permanent physical assets, such as its land, buildings, machinery and equipment; Intangible assets: goodwill, trademarks, copyrights, patents (reader beware!)

Current Assets

Cash. - This includes not only currency, which a company might keep in "petty cash," but also bank deposits, U.S. Treasury notes, money market accounts, and other "cash equivalents." If the company had to pay a ransom, how much could it pay today?

Accounts Receivable. - If a company sells goods or services on credit, the amounts owed to the company by customers are "accounts receivable." The company must, however, anticipate that some of the accounts receivable will not be received. An account, such as "allowance for bad debts," is set-off (subtracted) from the accounts receivable shown in the balance sheet. The allowance, often based on a percentage, is usually based on the company's past collection experience. This presents a fairer picture of how much the company will likely receive from its sales on credit.

Inventory. - For a manufacturing company, inventory includes goods used in the business at various stages of production: raw materials, work in process and finished goods. Other companies have other types of inventory. For example, a retail store has in inventory only the purchased goods it sells. Service companies have no inventory. The generally accepted method of inventory valuation is to record the inventory at its cost or market value, whichever is lower (here "market value" is not retail value, but what it would cost the company to replace the inventory).

Inventory

Things get trickier for the cost of goods in various stages of the manufacturing process. Two common ways to measure the "cost" of inventory purchased at different times and at varying prices are:

• First-in, first-out ("FIFO "). Under the FIFO method of valuation, inventory items purchased first are deemed to be sold first. Under this method, the most recent purchase prices are deemed to represent the cost of the items remaining. For example, suppose that the purchases and sales of a particular item are as follows:Under FIFO, the cost of the ending inventory (300 items) would be \$250 (\$.90 each for 100 and \$.80 each for 200). When prices are rising, FIFO results in inventory being shown on the balance sheet at the highest possible amount.
 Quantity Cost per item Total Cost Jan. Purchase 100 \$ .60 \$ 60 Mar. Purchase 500 .70 \$350 June Purchase 300 .80 \$240 Sep. Purchase 100 .90 \$ 90 Total purchases 1,000 \$740 Less sales 700 Ending inventory 300 ?? ??
• Last-in, first-out ("LIFO "). Under LIFO, the items of inventory purchased last are deemed to be sold first -- so the cost of the ending inventory is deemed the cost of the items purchased first. In our example, the cost of the ending inventory (300 items) would be \$200 (\$.60 for each 100 items and \$.70 each for 200 items)

Non-current Assets - Fixed Assets

Fixed assets -- such as land, buildings, machinery and equipment -- are typically shown on the balance sheet at their cost, less accumulated depreciation.

Historical cost.How are assets valued for purposes of the balance sheet? There are several possibilities:

• historical cost (how much the company paid to acquire it)
• current market value
• value in use
• liquidation value based on its sale after use.

Assets are typically recorded on financial statements at theirhistorical costexpressed in dollars.

Depreciation. What is depreciation / depletion / amortization? these are all terms that refer to alloocating the cost of along-lived asset to consecutive accounting periods as expenses until the full cost is fully accounted for.

• "Depreciation" describes the allocation of the cost of certain fixed assets over their estimated useful lives. (Land is not depreciated, since its useful life for accounting purposes is unlimited.)
• "Depletion" describes the case of "wasting assets," such as oil and gas fields.
• "Amortization" is used for intangible assets, such as patents or trademarks. Amortization of R&D expenses is controversial. Under GAAP such expenses are expensed currently, even though they may have long-term payoffs.

When a fixed asset is depreciated, the cost of the asset is allocated over its expected useful life, and each annual installment of depreciation is added to an account called "accumulated depreciation. " On the balance sheet, accumulated depreciation is set-off against the total fixed assets (shown at their total cost at time of purchase).

Notice that the balance sheet does not reflect appreciation in the value of assets, such as when there is inflation.

How is depreciation calculated? There are two common methods:

• Straight-line method.- The straight line depreciation method, the most common, calculates depreciation by dividing the cost of the asset, less its salvage value, by its estimated useful life.
• Double declining balance method. - The double declining balance method calculates depreciation by takingtwicethe straight-line depreciation percentage rate and multiplying this percentage rate by the initial cost of the asset (in the first year) or by each declining balance amount (in succeeding years). The asset is not depreciated below a reasonable salvage value.

The double declining balance method is a kind ofaccelerated depreciationsince it produces more depreciation in the initial years of an asset's life than does the straight-line method. For tax purposesaccelerateddepreciationhas the advantage ofreducing taxable income during early years of asset;s life -- and as we know, tax savings now are worth more than tax savings later.

Example 1

A wine press purchased for \$50,000 has an estimated useful life of 5 years and a salvage value of \$10,000. What is its annual depreciation using a straight-line method? a double-declining balance method?

 Year Depreciation Depreciation Straight-line Double-declining 1 (50,000 - 10,000) / 5 = \$ 8,000 50,000 x 40% = \$ 20,000 2 (50,000 - 10,000) / 5 = \$ 8,000 (50,000-20,000) x 40% = \$12,000 3 (50,000 - 10,000) / 5 = \$ 8,000 (30,000-12,000) x 40% = \$7,200 4 (50,000 - 10,000) / 5 = \$ 8,000 \$ 800 5 (50,000 - 10,000) / 5 = \$ 8,000 \$0 Annual % 20% varies

The annual depreciation using a straight-line method is \$8,000 -- that is, 20% per year,

The annual depreciation using a double-declining method varies. After three years, the cumulative depreciation is \$39,200. Assuming a salvage value of \$10,000, the last depreciation amount of \$800 comes in the fourth year when the salvage figure is reached.

Intangible Assets

This item has become more important as intellectual property (patents, trademarks, copyrights) has become the darlings of the information age. Typically, IP is carried at its acquisition or development cost.

Vapor. But intangible assets, particularly goodwill, raise tricky issues. Are these unseen, untouchable assets just vapor? On the one hand, it is easy to overstate their value, particularly since there usually is no ready market to compare. On the other hand, intangible assets may represent an importan part of the company's overall business value. (For example, some business valuatiors hav calculated that the Coca-Cola trademark -- forget the secret formula -- is worth a real \$80 billion.) exists

Goodwill. What about goodwill -- that is, the value the business derives from brand names, reputation, management quality, customer loyalty or recognized location? Typically, goodwill is not accounted for. Classified as an intangible asset, goodwill is recorded on a company's books only when it is acquired in a business acquisition. Sometimes, goodwill is valued as the difference between the price paid for a company as a going concern and the fair market value of its assets minus liabilities.

Liabilities

The second portion of the balance sheet consists of the company's liabilities -- usually separated into current liabilities and long-term liabilities. Liabilities can be understood as the opposite of assets -- they represent obligations of the business. Not all obligations to make a payment in the future are reflected on the balance sheet. For example, an obligation to pay employees' rising health care costs may be a signficant commitment , it might not be represented on the balance sheet if sufficiently uncertain. Or the prospect of paying clean-up fees for a toxic site owned by the business may not make it to the balance sheet, though it may be described in a note.

• Current liabilities: those debts that are to be paid within 12 months. These include accounts payable, short-term notes payable and income taxes payable. Also included are accrued expenses payable, such as for employees wages and salaries, insurance premiums, attorney fees, and taxes due.
• Long-term liabilities: any debt that is not due within one year, such as long-term debts and notes. In the case of a debt that is partially due within one year and partially due in future years, the portion of the debt payable within one year is shown as a current liability and the rest as a long-term liability.

One important potential drain on a business are contingent liabilities, such as possible products liability claims or securities fraud exposure. These are not carried on the balance sheet.

Owners' Equity

The third and final portion of a balance sheet represents the owners' equity. In a sole proprietorship (a business with one owner), the ownership account is known as "proprietor's equity"; in a partnership, the ownership account is "partners' capital."

In a corporation, the ownership accounts are divided into three categories, reflecting accounting conventions found in state corporation statutes. Accountants, however, use their own nomenclature for these accounts [the corporation statutory term in in brackets]

• Common stock [stated capital]. This is calculated by multiplying the number of shares of stock outstanding by the par value of each share. In our balance sheet above, the par value of the corporation's common stock is \$1.00 per share and 1,000 shares have been issued, yielding a stated capital of \$1,000. (Par value is an arbitrary dollar figure assigned to stock to determine stated capital; some corporation statutes -- particularly Delaware's -- restrict a corporation's distributions based on stated capital.)
• Paid-in capital in excess of par [capital surplus]. This is the difference between what shareholders paid the corporation for their stock and the stock's par value. In our example, the corporation sold 1,000 shares of common stock for \$50 each -- \$1,000 shown in common stock and \$49,000 shown in paid-in capital in excess of par value. (Some corporation statutes also restrict distributions based on capital surplus).
• Retained earnings [earned surplus]. This shows the total profits and losses of the corporation since its formation, decreased by any dividends paid the shareholders. If the corporation has had losses rather than profits, retained earnings is negative (indicated by placing the number in parenthesis). That is, as the business makes or loses money, this is the item that gets adjust (up or down) to balance the "balance sheet."

One way to see equity is aspermanentnon-debt capitalization of the business -- that is, captal assets and accumulated profitsless anydistributionsto the owners. Each year the equity account changes with the ebb and flow of revenuesand expenses -- creating a link between theincome statementand balance sheet.

The Purpose of Manufacturing Account

Explain the purpose of a manufacturing Account

The purpose of a Manufacturing Account is to ascertain Cost of Production ( ).Cost of Production = Prime Cost + Factory Overheads + Opening Work in Progress – Closing Work in Progress

How a Manufacturing Account is Composed

Explain how a manufacturing Accounts is composed

A manufacturing account shows the cost of producing the goods that are sold during an accounting period. It is split into the following sections:

• Prime cost- Direct costs of physically making the products (e.g. raw materials)
• Overhead cost- Other indirect costs associated with production but not in a direct manner

The cost of manufacturing the products will be the total of the prime cost and the overhead cost added together. This total factory cost (or production cost) will then be transferred to the trading account where it will appear instead of the 'normal' purchases figure.

Prime cost

The prime cost covers all the costs involved in physically making the products and other costs that are directly related to the level of output. These are usually known as direct costs and common examples would include:

• Direct materials
• Direct labour/wages
• Other direct costs (e.g. packaging, royalties)

Cost of raw materials consumed

Within the prime cost adjustments will have to be made for opening and closing stocks of raw materials. There may also be carriage inwards charged on the raw materials and returns outwards of materials sent back to their original supplier. The overall charge for materials is referred to as cost of raw materials consumed, this should be highlighted when drawing up a manufacturing account and it is calculated as follows:

 - Opening stock of raw materials - Purchases of raw materials Add Carriage inwards on raw materials Less Returns outwards of raw materials Less Closing stock of raw materials Equals Cost of raw materials consumed

A true direct cost will vary directly with the level of output. If the output level doubles, then we would expect a direct cost to also double. If the cost does not behave in this manner then it may be an indirect cost and not a direct cost.

Royalties

Royalties is sometimes included within the prime cost. These are a cost that is paid to the owner of a copyrighted process. Usually a fee is paid for each product that uses this process and therefore the total royalty cost will be directly proportional to the level of output.

This section includes all other expenses concerned with the production of output but not in a direct manner.This means that if the level of production increased, then these expenses may also increase but not by the same proportion. These are sometimes known as indirect costs, factory overheads or indirect manufacturing costs. Common examples of overhead costs would include:

• Factory rent
• Indirect labour
• Depreciation of factory plant and equipment

Depreciation of fixed assets should be included in this section only if it is depreciation on assets included for production. For example, depreciation of machinery would appear as an overhead cost but depreciation of office equipment would appear in the profit and loss account as an expense as would be expected in a non-manufacturing organisation.

Once the overhead costs have been calculated they will need adding to the total of the prime cost. This will give us the production cost of the goods. However, the production cost will need adjusting for goods which are not yet finished.

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